The AI receptionist for Dentists. Every patient answered, even mid-appointment
Reception can't settle a nervous patient in the chair and pick up a ringing phone at the same time. Cyberstaff answers every call as your practice, day or night. It books the check-up, flags the emergency toothache, and texts your team the details, so no patient hits voicemail and no chair sits empty.
Voicemail and call centres don't fill the appointment book
Voicemail loses the patient
Someone in pain or chasing a check-up rarely leaves a message; they ring the next practice that picks up, and a chair sits empty.
Basic dentist answering services
An operator who doesn't know NHS from private, your fees, or which symptoms need same-day attention can't reassure a patient or book the right slot.
Out-of-hours call centres
Premium evening and weekend rates, and they still can't tell a routine recall from a patient with a broken tooth who needs seeing today.
Cyberstaff
A receptionist who knows your practice.
Cyberstaff learns your treatments, fees, NHS availability and opening hours.
It books the appointment, flags genuine emergencies for your team, and texts you the details, a real answer, not a message left at the desk.
An AI Receptionist for dentists: a warm front desk that never closes
Picture a receptionist who is always on, never away on a break, and knows your check-ups, hygiene appointments, NHS and private options and your surgery hours by heart. That is Cyberstaff.
Rather than leaving an anxious caller on hold while the team is chairside, or sending them to voicemail after closing, it listens, reassures and books like a well-trained member of your front-of-house.
It captures symptoms and flags how urgent a call sounds so your team can prioritise, but every clinical decision stays with your dentists. Cyberstaff books and routes; the judgement is always yours.
What it does
It takes a detailed message, and can book the job
Books the right appointment
Check-up, hygiene visit, new-patient registration, Invisalign or cosmetic consult, NHS or private, it explains the options and reserves the right slot.
Spots the emergencies
A knocked-out tooth, severe toothache or swelling are flagged for same-day attention, so the urgent calls reach your team first, without it ever giving clinical advice.
Helps cut no-shows
It captures the details for confirmations and reminders, and handles recalls and rebooking, so fewer slots are lost to forgotten appointments.
Answers around the clock, no premium
Evenings, weekends and bank holidays, all on one flat fee, exactly when patients ring to book or report a problem.
With Cyberstaff answering, your practice stays reachable even when the front desk is flat out.
The problem
A missed call is usually a patient booked somewhere else
The phone rings busiest when your team is chairside. A patient chasing an appointment or in pain won't wait on voicemail; they ring the next practice, and an empty chair is revenue you can't recover.
8 in 10Callers who hang up rather than leave a voicemail
£90+Typical value of a single private appointment
1 in 3Calls arriving while the desk is with a patient
0Calls Cyberstaff ever lets ring out
How it works
It answers warmly, books neatly, and your team stays chairside
1
A warm welcome in your name
Every call, around the clock, answered as your practice in a calm, natural voice. No hold music, no voicemail, no ringing out at the busiest moments.
2
It books, or flags the emergency
Routine check-up or a patient in pain? NHS or private? New patient or registered? It asks gently, places the appointment in your diary, and flags anything urgent for your team.
3
The details, tidied up for you
A clear SMS and email summary arrives the moment the call ends: name, number, reason and the appointment requested. Approve it or call back with a single tap.
Severe toothache, swelling or a knocked-out tooth get flagged for same-day attention.
Captures the right details
Symptoms, NHS or private, new patient or registered, and the reason for the call.
Books the appointment
Offers your real availability and reserves the right check-up or hygiene slot.
Handles the overflow
Picks up when reception is chairside, on another call, or the practice is closed.
Helps cut no-shows
Captures the details for confirmations and reminders, and handles recalls and rebooking.
Texts the patient back
Sends a confirmation SMS with the appointment so nobody's left guessing.
Integrations
Works with your calendar, and 9,000+ apps
Cyberstaff books straight into Google Calendar and Outlook out of the box, and connects to 9,000+ apps through Zapier, so bookings and contacts land where you already work, with no double entry.
Dentally
Practice management
SOE Exact
Practice management
Systems for Dentists
Practice management
Google Calendar
Scheduling
Outlook
Scheduling
Xero
Accounting
Bark
Leads
Zapier
9,000+ apps
Pricing
One booked appointment, and it has already paid for itself
Starter
£30/ mo
For small businesses who need AI to answer calls when they can't. Includes 100 minutes of talk time (about 50 inbound calls a month). Additional minutes £0.30/min.
For growing businesses who want all AI receptionist features. Includes 300 minutes of talk time (about 150 inbound calls a month). Additional minutes £0.25/min.
For established businesses that need priority support and training. Includes 600 minutes of talk time (about 300 inbound calls a month). Additional minutes £0.20/min.
It answers evenings, weekends and bank holidays at no extra cost. It captures what the patient describes, flags genuine emergencies (severe pain, swelling, a knocked-out tooth) for same-day attention, and texts your team straight away. It never gives clinical advice; your dentists decide on care.
Yes. It captures the details you need to confirm appointments and send reminders, and it can handle recall calls and rebooking, which helps keep chairs filled and cuts the slots lost to no-shows.
No. Keep your number and forward calls to Cyberstaff when it suits; all the time, only when you're busy, or just after hours. Prefer a separate number for your ads or website? That's also an option, we'll give you a dedicated one.
Your call. By default it sounds like a real receptionist; natural, professional, and with no script-reading. Prefer it to say it's an AI assistant? Change the greeting and it will. It's your AI receptionist, you're in control.
Yes. It works with Google and Outlook calendars out of the box, and pushes bookings into thousands of other apps via Zapier with more integrations planned. It sends a booking request for you to confirm, so you keep control of the diary and there are no double bookings.
Straight away you get a notification with the caller's name and number, why they rang, and any booking or message they left. It's all saved in your dashboard too, with the recording and full transcript, so you can follow up fast and nothing slips through.
In under 60 seconds. Point it at your website, it learns your services and prices, and you make a test call before it ever answers a real one.
Yes, anytime. Change its answers, tone or any of your business details whenever you like and Cyberstaff updates instantly; no waiting, no call-outs and no extra cost.
Everything. The free trial gives you full access to every feature; call answering, bookings, transcripts, summaries and notifications, so you can hear it handle real calls before you pay a penny.
Yes. There are no contracts and no setup fees, so you can cancel anytime straight from your dashboard. You stay because it's working, not because you're locked in.
Stop letting missed calls empty your appointment book
Start free today. Your AI Receptionist is answering as your practice in under 60 seconds.
